National Institutes of Health

An important part of reporting to OLAW for PHS fund recipient institutions is reporting of non-compliance for incidents that impact animal welfare. The requirements are clearly summarized on the OLAW pages, but of course, leave the internal administrative mechanism up to the institution.  These incidents are hopefully rare and as such, it may be that the …

Reporting Non-Compliance (Elements can help here, too!) Read More »

The annual report that must be submitted to OLAW is very much focused on the constitution and effectiveness of the IACUC, along with any changes that may affect the institutions accreditation. The report requirements are clearly defined on the OLAW pages, and are mostly obvious and easily collated (with a little preparation). However, it is …

OLAW Annual Reporting (Elements Can Help!) Read More »

The need for training when using animals in research is ubiquitous. Almost every topic in the Guide includes the word “training.” The AALAC FAQ page mentions “training” 13 times, including under topics as diverse as respirator use, use of invertebrate animals, and enrichment practices. Those of us who have worked hands-on with animals know that …

Training and Training Data Read More »

The Cost Accounting module of Elements allows you to accurately determine what your per diem rates should be in order to break even in the facility operation. So, how does it do this? Fundamentally, the module allows you to enter all the costs involved in running your facility at a level of granularity that you …

Cost Accounting – How the Magic Works Read More »

The Cost Accounting module within TOPAZ Elements is intended to help you determine what your per diem rates should be. By tracking the various costs of running your facility and then calculating a distribution of these costs based on census data, the module can provide unique insight into your costs in a variety of categories …

Cost Accounting – What is it & Why Do You Care? Read More »

For a system like Elements, ensuring that valid users only have access to the appropriate screens and data is a very important aspect of data security. People with access to someone else’s protocol or staff account (aka grant) would represent a considerable risk of deliberate or accidental meddling! “I’m sure Joe down the hall would …

TOPAZ and Data Security – Access Control Read More »

Authentication is a fancy word for “logging in”.  It describes the process whereby a user gets access into the application and is important for data security for a number of reasons: It prevents one authorized user from pretending to be someone else It allows various logging and audit trailing data to be retained, typing actions …

TOPAZ and Data Security: Authentication Read More »

Encryption involves the “scrambling” or encoding of data so that it can only be read via the use of an encryption “key”.  From our perspective, there are two flavors of encryption—encryption of the data streams and “encryption at rest”. Encryption of the data stream prevents “snoopers” from stealing data as it travels through the Internet. …

TOPAZ & Data Security: Encryption Read More »

Data security within systems like Elements is a multi-faceted topic. When prospects or customers come to us with questions, the areas covered can include encryption, authentication, access control, e-signatures and audit trailing, physical security, and even disaster recovery. Such topics are not quite as newsworthy as spyware attacks on WhatsAPP, but are important to our …

TOPAZ and Data Security Read More »

Much of AAALAC compliance is really about compliance with The Guide. And while certainlyhaving qualified staff, good training programs, and carefully defined SOPs are the most critical components, having a software application as part of the compliance system can assist in numerous ways. Here are just a few examples: Avoiding overcrowding and managing housing density …

More Compliance Assistance – Census and VM Read More »