Request a demo. If possible, provide your key requirements overview and/or sample forms and processes. That provides valuable insight into your needs and improves the value of the demo. Be sure to ask questions beyond product functionality, including service and support options. Some offer additional services and support tiers which can be bundled for large cost savings.
For example, TOPAZ Technologies offers remote hosting at a fraction of the cost to host internally. Additionally, our Health Check Service provides a deep-dive look at your current workflow, providing insight and training options to improve inefficiencies. This kind of service is invaluable to ensure no organizational needs are forgotten during transition.